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  <title>User Names and Passwords</title>
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<h2>User Names, Passwords, and Groups</h2>











<img style="width: 434px; height: 385px;" alt="Edit/View Entry" src="images%5Cedit_view_entry.jpg">
<p>The following bits of information are associated with each
password entry:</p>











<ul>











  <li><b>Group</b>: A name for grouping (organizing) several related entries</li>











  <li><b>Title</b>: A friendly name for a password
entry</li>











  <li><b>User name</b>: The user name</li>











  <li><b>Password</b>: The password</li>











  <li><b>Notes</b>: Free-form general notes field</li>











</ul>











In addition, the following fields may be used (viewable by pressing the
"More&gt;&gt;" button on the Add or Edit dialog box):<br>









<br>











<img style="width: 434px; height: 260px;" alt="Extra fields" src="images/edit_view_entry_more.gif"><br>











<ul>











  <li><span style="font-weight: bold;">URL</span>:
The URL associated
with the entry. If this field is not empty, then the "Browse To" option
is enabled. If the protocol is not specified, then "http://" is assumed
(e.g., "www.foo.net" is the same as "http://www.foo.net"). The following Notes describe the way URLs are handled in more detail.</li>






</ul>






<hr style="width: 100%; height: 2px;">
<ul>






  <small><span style="font-weight: bold;">Notes: <br>




  </span></small><li><small>By default, Password Safe will use the browser that your PC usually opens web pages with. If desired, you can specify an <span style="font-style: italic;">alternate browser </span>by
putting '[alt]' before the URL, e.g., "[alt]http://www.foo.net". This
is useful, for example, if your default browser is Firefox, and you
wish to access a website that works best with Internet Explorer. To
configure an alternate browser, use the <a href="misc_tab.html#AltBrowser">Manage-&gt;Options-&gt;Misc.</a> dialog box.</small></li>




  <li><small>You can specify an e-mail address such as
mailto:joe@somewhere.com as the URL, in which case your default mailing
application will be invoked by the "Browse To" action.</small></li>




  <li><small>If '{alt}' is put before the URL, then it is passed
'as-is' to the alternalte browser, that is, without adding 'http://' if
no protocol is specified. This is useful if the alternate browser is a
remote access application, e.g., an SSH cilent. [ssh] will achieve the
same effect.<br>




    </small></li>





</ul>






<hr style="width: 100%; height: 2px;">
<ul>











  <li><span style="font-weight: bold;">Autotype</span>:
If this field
is not empty, the its content replaces the default value for the
autotype function. For more information, see the "<a href="autotype.html">Auto Type</a>" help topic.</li>











  <li><span style="font-weight: bold;">Date/Time
Information</span>:
These read-only field help keep track of when the selected entry was
created, last accessed, etc. &nbsp;This information isn't displayed
on
the Add Entry dialog box.</li>







  <li><span style="font-weight: bold;">Password
Expires on:</span>To
set a password expiration date, click on the "Set" button and
specify the desired expiration date, either as an absolute date (e.g.,
"March 17th 2007"), or relative from today (e.g., "30 days from now"). When the exiration date approaches, <span style="font-weight: bold;">Password Safe</span> will notify you upon startup that the password should be changed, as well as marking the entry in a distinct color.<br>
If you choose "In <span style="font-style: italic;">N </span>days", then you may specify a "Recurring" expiration. This will cause a <span style="font-weight: bold;">new </span>expiration
date to be calculated based on the specified number of days and when
you change the entry's password. For example, if you create an entry on
January 1st and specify a 5 day recurring expiration. You will get an
expiration notice starting on January 6th. If you change the password
on January 7th, then the new expiration will be on January 12th (5 days
after the password has been set).<br>
    <br>





    
    
    
    
    
    <div style="text-align: center;"><img style="width: 324px; height: 186px;" alt="Entry Expiration Dialog Box" src="images/entry_expiry.jpg"></div>





  </li>





  <li>&nbsp;To cancel the expiration, click on
"Clear".&nbsp;<span style="font-weight: bold;"></span></li>











</ul>







<div style="margin-left: 40px;"><span style="font-weight: bold;"></span>
<hr style="width: 100%; height: 2px;"><small><span style="font-weight: bold;">Note: Password Safe </span>will
    <span style="font-style: italic;">only </span>warn
the user when passwords have expired. It is the user's responsibility
to change the password.</small>
<hr style="width: 100%; height: 2px;"></div>











<p>Only the title and password fields are required; all others
are optional.</p>











<div class="instr">
<h3>Creating a New User Name and Password Entry</h3>











<ol>











  <li>Open the database where you wish to place the new entry</li>











  <li>From the <b>Edit</b> menu, select <b>Add
Entry</b></li>











  <li>Enter information into the <b>Edit/View Entry</b>
dialog fields as necessary</li>











</ol>











<hr> <small><b>Note:</b>&nbsp;If a Group
name is selected and then a new entry added, that entry will have that
Group name prefilled in the <b>Edit/View Entry</b> dialog.
If a name of a new group is added to the Group field, that Group will
be created.<br>











</small>
<hr>
<h3>Generating and Editing Passwords</h3>











<p>If you wish, you can enter your own password into the password
field manually, or you can have <b>Password Safe</b>
generate a new one based on the current <a href="password_policies.html">Password Policy</a>.</p>











<ol>











  <li>In the <b>Edit/View Entry</b> dialog click <b>Generate</b></li>











  <li>Click <b>Yes</b> to accept the password or <b>No</b>
to reject it<br>











  </li>











</ol>











<hr> <small><b>Notes:</b>
<ul>











  <li>To define a&nbsp;password policy specifically for the current entry, check <b>Override
Policy</b>.
This policy will be stored along with the entry, and will be used by
default whenever a new password is generated for this entry. This
feature is useful for sites that have specific requirements for
passwords that your default policy doesn't meet.</li>
  <li>To view an entry's non-default password policy, press on the Shift key before clicking on the Generate button.</li>











  <li>If your password or user name contains a diacritical
character ("&acute;", "`", "^", "&uml;" or "~" for instance)
followed by a character that can be modified by it on your keyboard
("a" for instance), the password must be entered as "[~][space]
[space][a]" (This applies to non-US keyboards only).</li>



  <li>If you're using a "single sign-on" system that allows you to
share the same password across different machines/servers/applications,
etc. you can setup <span style="font-weight: bold;">Password Safe</span>
entries accordingly, so that changing one password affects all other
related entries. This is called "aliasing" entries, and is explained in
detail <a href="aliases.html">here</a>.</li>











</ul>











</small>
<hr>
<h3>Password History</h3>











It is possible to configure <b>Password Safe</b> to save the last few passwords of an entry. This can be done either when the entry is created,
or when viewing an existing entry. To view the recent passwords associated with the entry, or to change the number of
recent passwords that are kept, click on the "Password History..." button. This will invoke the <a href="password_history.html">Password History</a>
dialog box. The Edit dialog box indicates if previous passwords are kept for the entry, and if so, how many.
<h3>Editing Existing Entries</h3>











<ol>











  <li>Select the password entry to edit from the list</li>











  <li>Select <b>Edit/View Entry</b> from the <b>Edit</b>
menu</li>











</ol>











<hr> <small><b>Note:</b>&nbsp;By default,
passwords are obscured. To see the password associated with the Entry
click <b>Show Password</b>.<br>











</small>
<hr>
<h3>Add a New Group</h3>











<ol>











  <li>Select <b>Add Group</b> from the <b>Edit</b>
menu</li>











  <li>Enter the Group name</li>











</ol>











<h3>Edit a Group Name</h3>











<ul>











  <li>Right-click on the group and select <b>Rename Group</b>
from the drop down list</li>











</ul>











<hr> <small><b>Note:</b>&nbsp;Group names
can be "nested," placing a group name within/under another group name.<br>











</small>
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